Hydro One is the largest transmission and distribution company in Ontario. They own and operate all of Ontario’s electricity transmission systems.

Hydro One recently upgraded their corporate intranet to SharePoint 2010 and was looking to use SharePoint to help manage and automate the authoring process of all health and safety documents.

Project Features:

  • a Dashboard page for users to quickly request documents
  • Nintex workflow to handle:
    • Authoring workflow
      • Requesting the document
      • Kicking off approval, publishing, archival and review workflows
      • Workspace provisioning and removal
      • Auto-Number of documents
    • Approval workflow
      • Gating approvals through 4 levels of approvals
      • Escalation handling
    • Publishing workflow
      • Packages multiple documents and publishes them according to schedule
      • Converts document to PDF
      • Checks all images and links for broken references
    • Archiving workflow
      • Removing document from published site
      • Moving document into records management system
      • Applying records management taxonomy
    • Review workflow
      • Notifies authors that document must be reviewed to comply with safety standards
  • a custom application to verify links and image references in documents
  • document workspaces for each requested document
    • ability to handle multiple documents within a requested
  • archival into records management system

Project Responsibilities:

  • Facilitated all requirement sessions with the stakeholders
  • Gathered requirements for workflow features
  • Consolidated requirements into a requirements document used by developers to build the workflows
  • Defined taxonomy to support organization of documents